Emarc Email Management Software
Colour Type: Colour
Specification: Emarc Email Management Software
One solution for e-mail management and archiving - with compliance
With the growth in e-mail traffic and its continual use in commercial transactions, it is now essential for organisations to manage these vital company records effectively.
e-MARC addresses these issues by copying all the messages (with their attachments) into a secure, separate repository. It manages their long-term storage and makes their retrieval even easier by providing additional tools to find the messages and/or attachments by searching their textual content.
e-MARC addresses three specific areas:
It is essential for organisations to comply with regulations and control the risk associated with e-mail. They must have a policy on the treatment of e-mail as a company record and ensure that the rules are applied.
e-MARC provides the management capacity to make sure that the issues of retention, compliance and archiving are met and that the system is robust and not open to abuse. It also ensures that any e-mail can be maintained intact with all attachments.
Access to Information
E-mails contain much important information, not only about contracts, orders and quotations but other content that could be vital to a business. (They could also, of course, contain information that could cause harm to a company.) It is therefore vital to enable easy access to this information in various forms (including the 'content') and use this knowledge to competitive advantage.
In addition to the To, From, Subject and Date fields, e-MARC provides full-text indexing of all messages and their attachments, allowing more in-depth search and analysis to be undertaken. With e-mail being a significant company record it is also beneficial to store these for access with other related files, thereby providing access to all files from one location.
By managing the message repository effectively, the mail servers can be cleared down regularly to provide a better service to users for their current work, while allowing them access to their older files in a straighforward manner. This can also minimise the administration and support. The storage media can be chosen to meet with regulations and company policy (for example, if non-erasable storage is required).
How e-MARC works
Automated server-based archiving e-MARC is very easy to install and manage
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