How much is your valuable time worth?
The average professional spends 6 weeks per year waiting or searching for mis-filed documents. On a salary of £40,000 p.a. that's costing your organisation £4,615!

Conventional filing is also expensive in terms of the valuable space it takes up. A four drawer filing cabinet costs £16,000 to fill and £1,440 p.a. to maintain. If your office space costs £35 per sq. ft., then ten typical four drawer filing cabinets will cost £5,240 p.a. just to accommodate them, that's without the cost of copying! Office supply costs, such as paper, printer consumables, files, binders, toner, etc. continue to increase year after year.

So today is the age of electronic technology, and yet the sheer volume of non-electronic information is enormous. So much paper-based information! It's expensive in terms of filing cabinet space. It's expensive to file and retrieve, and then there's the risk that a disaster like fire, flood or malicious damage could destroy all the information in an instant. So what do we do? Duplicate all the information and pay off-site storage warehouses? Outsource to a Disaster Recovery company?

Pressure, pressure, pressure!
In today's market place, everything is needed yesterday. If you can't keep up with the pace, you could lose existing business and be bypassed by new prospects. Professional and government departments are becoming more and more demanding with the threat of random checks at a moment's notice. And not forgetting that abundance of official documentation that needs to be instantly accessible to ensure you remain compliant.

And as if this isn't enough!
There's the administrative problems of your electronic data. Lost or missing files, server & network security invasions, and so on. The damage to your bottom line becomes even more apparent. With profit margins becoming tighter and tighter and markets becoming more competitive, can you business cope with more risk and possible damage?

So what can you do?
Document Management Systems (DMS)
Electronic Document Management Systems (EDMs)
Electronic Document & Records Management Systems (EDRMs)
Electronic Filing
Document Control Software Systems
Electronic Scanning
Digital Document Storage
Electronic Archiving

Call it what you will, these solutions are the same and have been available for a number of years now.

Until recently, many of these were out of the reach of the small to medium business. However prices have come down to such a level that a sophisticated, easy-to-run EDRM system can cost as little as £1 a day per user to run. This means that an Electronic Document Management System is now within reach of even the smallest business. But please remember the price is by no means the only benefit.

Whatever the size of your business, implementing a document management solution will bring a host of benefits, giving you the competitive edge. Quadtronix have a range of products to help improve your business, and allow you to offer your customers a higher level of service, whilst reducing costs and increasing productivity.

Why implement a document management solution?

• Reduce costs
• Improve productivity
• Improve customer service
• Reduce storage space
• Find documents easily and quickly
• Prevent lost documents
• Make documents easily available
• Secure documents from unauthorised access
• Meet compliance requirements

The benefits really are endless.

Quadtronix have a range of products which offer a solution to suit any size and type of business.

We don't expect you to know exactly what you need. All we need to know is what your problems and issues are, what is giving you a headache, what are you looking to achieve and gain from document management.

Because everyone's requirements are different, we offer a completely free audit and survey. We will visit you at your site, walk the floor, talk to you and your staff to obtain a clear understanding of your requirements. We won't pressurise you into making a decision, we will only advise you and ensure you have sufficient information on which to make your decision.

To book your free audit and survey where we will tell you the facts about Document Management and show you how YOUR organisation can save time, space and money. Simply call free on 0800 252 282 or email rsvp@quadtronix.co.uk and let us know your details. A consultant will contact you to arrange to:

• Visit you at your office
• Ascertain your areas of concern and major issues, i.e. space, archiving, audit trails, productivity, customer service
• Walk the floor to gain a true understanding of your processes, file structure & mechanisms
• Explain how EDRM will resolve your issues and how the benefits will impact your environment and processes
• Explain the ROI (return on investment) you can expect
• Discuss timescales, budgets, leasing and finance
• Give you the option to have a working demonstration, detailed written quotation, trial system, or simply leave you alone to digest the information.

• Improve security and control access
• Reduce your insurance costs
• Multiple use of any file at the same time
• Free up wasted office space
• Retrieve documents in seconds
• Print, save or email at the click of a mouse
• Never lose/misfile again
• Easy remote access from home
• Save carbon output and the planet
• Fit one years records on just on CD
• Slash your postage costs
• Easy archiving of emails
• Save money on copy paper usage
• Reduce toner and power use