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Emails Contain Information - Don't Under-Estimate Their Importance!

They Could Prove Vital If Your Organisation Finds Itself In Dispute With A Customer Or The Subject Of A Regulatory Or Legal Enquiry

Many Companies Are Still Not Up To Speed With Their Obligations When It Comes To Email Management.  Make Sure You Are.

Aside from specific industry regulations, there are two UK laws which affect organisations and make email protection and long-term preservation essential, they are:

  • The Data Protection Act (DPA) 1998 - which applies to both public and private sector entities; and
  • The Freedom of Information Act (FOI) – which applies to public sector entities only was passed on 30th November 200 and became fully implemented in January 2005.

Corporate governance in the UK & Europe is also moving towards a Sarbanes-Oxley type regime. The Company Law Reform White Paper draft document on the future of Company law) sets out tough penalties for accounting offences, and is due to be debated by the UK Government in the near future. The European Union "Eighth Directive" is another example of pending legislation.

Does your email management system comply?

Find out by answering the following questions.

  1. Do you securely archive and audit all emails both inside and outside the organisation?
  2. Can you retrieve specific emails quickly and securely?
  3. Would it take you longer than 20 days to search all historic emails (up to 2 years old) to locate information contained in one of them?
  4. Is your access procedure to emails monitored and audited?
  5. Can you search for specific information located in an email attachment?
  6. Can you prove that any search results of your current email system includes those deleted or revised by users?

If you have answered Yes to all the above, then relax. You have a secure, stable email management system in place and are meeting all the current legal requirements.

If you have answered No, then you can still relax because assistance and expertise is available now.

Guard Your Emails

A secure, stable system is needed which will store, manage and allow access to emails over their lifecycle and eventually allow for their destruction.

A truly scaleable email management system is now essential for virtually all companies. That’s where Quadtronix can help. Our systems are specifically developed to manage the long-term storage of ever-growing email traffic. They are designed to automatically index, migrate and preserve email messages and attachments into a dedicated archive, compress them, remove duplicates and delete emails at the end of the stated retention period. Our systems will also enable managers to search and retrieve emails quickly and efficiently if called upon to do so - and provide a full audit trail so that they can demonstrate that emails have not been tampered with. Our systems provide everything you need to comply with government regulations.
 


To book your FREE non-obligatory email management demonstration, where we will tell you the facts and show you how your organisation can benefit, simply call Quadtronix free on 0800 252 282 or email and you could soon be enjoying the peace of mind that our existing clients are already experiencing.