Key Benefits of Document Management

Efficiency & Productivity Gains

• Less time searching for documents
• All information be it electronic or paper or email in one location
• Less call back, information to hand
• Rapid retrieval
• No separate user interface
• Finding documents is simple
• Document can be browsed in explorer
• Management of all information
• Reduced total cost of ownership
• Significant performance benefits, one easy-to-use, integrated solution
• Full record management incorporated

Information Sharing

• Access to all (with rights) even when being edited
• Web access - anytime-anywhere
• Native application & industry standard for email
• User rights assigned using Windows active directories
• Web portal – fully functional document management

Secure

• Secure file storage
• Encryption available
• Ensure efficient disaster recovery - central backup
• Users only view virtual drive rather than actual storage location
• Storage locations can be easily controlled by administrator to incorporate lifecycle and recovery policies and backup procedures

Management of disparate information

• Easy import of COLD / data from Accounts / ERP systems / scanned images
• Imaging interface for scan use and read from file
• Paper based files scanned
• Emails stored
• Electronic or Window Application in same place
• Fax
• SAP Accreditation

Compliance

• Email archiving securely - available as e-MARC - automatic key field capture Date send - to - from - subject
• Version / revision control - Original always traceable
• Document History, Who did what, when?
• Full record management, live/archive/destroy in lifecycle manager