Email Management & Filing Systems - Store, Manage & Retreive Your Emails While Ensuring Compliance

Emails have become the primary means of business communication, but the way they are managed is often overlooked by organisations. Their growing volume imposes a strain on mail server storage but messages must nevertheless be kept, just like any other Company Record. Leaving messages in the mail server system is generally not an option, because of the difficulty and cost of maintaining large volumes of data in that environment. Nor is it an option to leave users to ensure retention of required messages: they could delete (accidentally or deliberately) the messages that might be required subsequently for audit or legal reasons.

In many cases, emails contain information that could prove vital if the company finds itself in dispute with a customer or the subject of a regulatory or legal inquiry. But how many of these emails should be retained and what should be available on demand - either to internal management or to outside authorities?

A system is needed which will store, manage and allow access to emails over their lifecycle and eventually allow for their destruction. That's where we can help.

Our email management systems are designed to automatically migrate email messages and attachments to a dedicated archive, compress them, remove duplicates and delete emails at the end of the stated retention period.

They will also enable managers to search and retrieve emails quickly and efficiently if called upon to do so - and provide a full audit trail so that they can demonstrate that emails have not been tampered with.

For free advice, a demonstration or quotation please call free on 0800 252 282 or drop us an email.